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Internship Terms & Conditions

It’s important for us to help facilitate internships that are fair, and that work for everyone.

That’s why we’ve put together sets of terms & conditions that reflect our commitment to provide both interns and the company the assurance they need. For our interns, this means:

Upon accepting a place on a Grad Soc internship, an “Agreement” is made and entered into between the “Intern” and the “Host Company”.

Definitions

  • Weekly time commitment: the hours per week set out in the job description.
  • Internship period: the length of the internship (in weeks) set out in the job description, and as defined by the start and finish dates provided.
  • Host Company: the company you’re interning with.
  • Remote and freelance working rules: the rules governed by England and Wales in relation to statutory employment rights and liabilities, taxation and working conditions.

Remuneration

You will be paid at a rate above minimum national wage (as it stands on the date of acceptance), on the 25th of each month.

If your internship starts halfway through a month, your first payment will be submitted on the 25th of the following month. We will act on your behalf in taking care of invoices.

If you have any concerns or questions regarding remuneration you must raise it with a Grad Soc team member ASAP otherwise this may delay the processing of your pay.

Internship period and weekly time commitment

Your internship period will officially start and finish on the dates outlined to you in your internship contract, and agreed by you in your acceptance of a place on the internship.

Your monthly time commitment will be outlined in your internship contract. If you believe your hours will exceed this monthly limit, it is your responsibility to communicate this in advance with the Grad Soc team so we can reassess your workload and reconcile this with the host company.

Host Company

Your first point of contact within the host company will be provided to you during your onboarding.

In accepting a place on a Grad Soc internship, you are making a formal commitment to:

  1. Be available for the full weekly time commitment during the internship period.
  2. Fulfill all work assigned to a high standard.
  3. Deliver that work in a timely manner adhering to agreed deadlines. If deadlines are unable to be met, it is the intern’s responsibility to communicate that at the earliest possible time to avoid adverse effects on both the company and the continuity of your internship.
  4. Take on board all constructive criticism and feedback in a professional manner, and do your utmost to action the advice and actions laid out by us with immediate effect. An excellent attitude to learning and developing your skills is expected at all times.
  5. Give 100% of your effort in training, work, and everything you do during the internship.

Failure to meet these commitments

If you do not meet these commitments at any point during your internship, The Grad Soc and the Host Company reserve the right to terminate your internship at any time with no written notice. In the event of termination, any reasonable costs incurred by the Grad Soc or the Host Company in replacing you will be taken from any outstanding remuneration you’re owed.

Employment Status & Associated Fees

During your internship, you will be classified as a freelance worker and therefore will receive the employment rights associated with that type of work. These rights include: Health and safety protection (where you’re required to work in-office) and protection against discrimination in the workplace. As a freelance marketplace, The Grad Soc charges a simple facilitation fee of 10% of any earnings made through our internships.   Dropping out of an internship

You may choose to drop out of an internship at any time provided an adequate notice period of 4 weeks is given, but in doing so you risk losing any outstanding remuneration owed. In the event of a drop out, any reasonable costs incurred by the Grad Soc or the Host Company in replacing you will be taken from any outstanding remuneration you’re owed.   Acting in accordance with working rules

You will be acting in accordance with remote and freelance working rules, and as such you bear the responsibility for your work and health in full. Neither The Grad Soc nor the Host Company will be liable for anything that happens to you during your time on the internship.

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