Data Retention Policy
Effective Date: May 14, 2024
1. Introduction
This Data Retention Policy explains how The Grad Soc (“we”, “us”, “our”) manages the retention and deletion of personal data to comply with legal requirements and best practices.
2. Data Retention Periods
We retain personal data for different periods depending on the nature and purpose of the processing. Generally, we retain data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
3. Categories of Data and Retention Periods
- Customer Data: Personal data related to purchases and services will be retained for a period of 7 years for tax and accounting purposes.
- Account Data: Information related to user accounts, such as login credentials and profile information, will be retained for as long as the account is active and up to 2 years after account closure.
- Marketing Data: Data collected for marketing purposes, such as email addresses and consent records, will be retained for 2 years from the date of the last interaction.
- Support Data: Customer service communications and related data will be retained for 3 years from the date of the last interaction.
4. Data Deletion After the retention period expires, we will securely delete or anonymize personal data. If deletion is not feasible (for example, because your personal data has been stored in backup archives), then we will securely store your personal data and isolate it from any further processing until deletion is possible. 5. Your Data Protection Rights You have the right to request access to, correction of, or deletion of your personal data. You also have the right to object to or request the restriction of processing of your personal data. To exercise these rights, please contact us at george@thegradsoc.com
6. Changes to This Data Retention Policy We may update this Data Retention Policy from time to time. We will notify you of any changes by posting the new policy on our Site. You are advised to review this policy periodically for any changes. 7. Contact Us If you have any questions about this Data Retention Policy, please contact us at: Email: george@thegradsoc.com Address: Fulford House, Newbold Terrace, Leamington Spa, Warwickshire, United Kingdom, CV32 4EA